1. Login to Handshake website and select Northern Kentucky University Login to login using your NKU Username (ex: VikingV1) and Password.
2. On the Handshake Homepage, select Career Center
3. On the Career Center page, select Experiences
4. Select Submit an Experience to report a new co-op/internship experience. If you have previously used Handshake to report a co-op/internship, they will be listed on this page.
5. Experience template – This is the course you plan to enroll in.
The questions you answer on the form will be based on the course you select and you will have to start this process over if you choose the incorrect course. ****If you are unsure which course you wish to take, please contact your Academic Advisor before completing this form. Some majors have multiple options and you want to ensure you select the correct one. Again, selecting the wrong course will result in needing to fill out a new form.
o Tip: You can search in a textbox with a drop-down menu by typing key words. For example, typing “Computer Science” in the search bar on Experience Type will show me the “Computer Science co-op/internship” options.
6. Term – Enter which semester you wish to take the course you selected.
7. Organization – Provide information about the organization you are working for.
8. Experience – Provide information about your specific position including title, department, beginning and ending dates, salary information, etc. about the offer you accepted.
Employer Supervisor – Enter your supervisor’s email address. If your supervisor is already a contact in Handshake, the system will populate with their name, indicating it already has the needed information for this contact. If your supervisor is not yet in the system, you will be asked to provide their name, title, and phone number.
9. General – This section is customized to each specific course, making it vital you selected the correct course in the first question, Experience template. This section will have multiple pages and asks you a variety of questions including but not limited to: enrollment details, company information, supervisor information, and learning objectives. You will also be required to read and agree to the terms of the NKU Co-op/Internship Agreement. Complete the form fully, advancing to the next section by selecting the Next Page button as prompted. Select Request Experience to submit your form.
Note:
o Some of the questions will be duplicates. The forms are intentionally designed this way to group needed information for the review process.
o When you select Next Page, the top half of the form will remain the same and only that under the General Section will change.
o If you select “Other” when completing the form, you will need to type a response in the provided textbox to advance to the next page.
10. Once you have completed the form in Handshake, it will be processed by either Career Services (CEP 300/600) and/or your College/Department (396 courses). This is a manual process and can take 3-5 business days to review and begin the approval process (Note: approval processes vary based on the course you selected).
11. You can check the status of your co-op/internship record by following steps 1-3 above and then selecting View Details and scrolling to “Approvers.” Here you can view the status to determine who has “Approved/Declined” or has not “Pending” reviewed your record. Note the second approver does not receive a request to review your record until the first reviewer has approved it.
You are responsible for ensuring that all information is filled out correctly so that the approval process is completed in a timely way. It is key to remain in good communication.
You are responsible for seeing that all information is filled out correctly so that the approval process is completed in a timely way. It is key to remain in good communication.
