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PowerPoint
Project 2

Using the Outline Tab and Clip Art to Create a Slide Show

Using Outline Tab

• Outline is a summary of thoughts, headings and subheadings

Note: Graphic objects, such as pictures, graphs, or tables, do not display in Outline tab. (slide icon next to slide title displays with a small graphic on it)

• Attributes for text in outline tab are the same as in normal view except for color and paragraph style

Outline Hierarchy

• PowerPoint formats a title style and five levels of body text in an outline
  • graphic designers suggest a limit of three levels 
  • consider combining content in one level or using two different slides
  • each level is indented
• Business and sales presentations use summary information using only three levels

Note: PowerPoint can make slides from an outline created in another word processor if saved as a text or RTF file. (Rich Text Format)

Outline Tab Characteristics

• The 3 panes - tabs, slide, and notes - shown in normal view also display when Outline tab is clicked
  • notes pane displays below slide pane
  • in tabs pane, slide text displays with slide number and icon
• In Outline tab, can view title and body text, add and delete slides, drag and drop slides or text, promote and demote text, save and print, copy and paste slides or text to and from other presentations, apply design template, and import an outline.

Changing Slide Layout

• A layout specifies the arrangement of placeholders on a slide
  • placeholders arranged in various configurations can contain text, such as slide title or a bulleted list, or contain content, such as clips, pictures, charts, tables, and shapes
  • The placement of the text, in relationship to content, depends on slide layout
• Slide Layout task pane - used to choose a slide layout        

Slide Layout task pane (4 areas)

1. Text Layouts - Title Slide, Title and Text, Title Only, and Title and 2-Column Text layouts
2. Content Layouts - blank slide, variety of placeholders for charts, tables, clip art, pictures, diagrams, and media clips
3. Text and Content Layouts - have placeholders for a title, a bulleted list, and content
4. Other Layouts - have placeholders for title and one object, such as clip art, charts, media clips, tables, organization charts, and charts 

Adding Clip Art to a Slide

• Clip Art - add professional-looking graphic images (uses Microsoft’s Clip Organizer)
• Microsoft Clip Organizer - is shared among all Microsoft Office applications
• Insert Clip Art task pane - allows search for clips using descriptive keywords, file names, media file formats, and clip collections
• clip collections - combine topic-related clips into categories, such as Academic, Business, and Technology
  • can also create your own collections

Clip Art

2 ways to add clip art to presentation

1. Use slide layout that includes a content placeholder

   • uses Microsoft Clip Organizer

   • fixes size of clip to size of placeholder

   • picks up animation scheme of objects on slide

2. Insert Clip Art button on Drawing toolbar to open Insert Clip Art task pane

   • clip might need to be resized

   • clip might need to be animated

Note: picture must be saved in a format PowerPoint can recognize (Table 2-3)

Using the Automatic Layout Options Button to Undo a Layout Change

• Automatic Layout Options button - Smart Tag displays when PowerPoint changes a layout automatically
  • triggered when inserting a clip into a slide with a Title and Text layout - changed to Title, Text and Content layout
• when mouse pointer moved near changed object or text, displays an arrow, indicating list of options to undo new layout

Changing the Size of Clip Art

• Format Picture command - used to change the size of clip art picture by an exact percentage
• Size sheet - contains options for changing the size of picture
• Lock aspect ratio check box - height and width settings change to maintain the aspect ratio of original picture
• Aspect ratio - relationship between height and width of object

Applying Animation Schemes

• Animation - includes special visual and, sound effects applied to text or content
• Preset animation schemes - determine slide transitions and effects for the title and body text
• Slide Transition effects - special effects for progressing from one slide to the next
• Custom animation - define own animation types and speeds and sound effects on a slide

E-mailing Slide Show from PowerPoint

• E-mail attachments - can be used for a PowerPoint slide show
• can e-mail the presentation directly from within PowerPoint
• users need e-mail address and a 32-bit e-mail program compatible with a Messaging Application Programming Interface, such as Outlook, Outlook Express, or Microsoft Exchange Client
• If an E-mail button is not present on Standard toolbar this activity is not available

In the Lab1
(HOMEWORK #11)

• Pages PPT 132-134

End
Using Outline Tab and Clip Art to Create a Slide Show

Computer Assignment 11

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