Following President Vaidya’s message this afternoon, we are moving quickly to help you and your departments transition to a virtual campus operation effective Thursday, March 26, 2020.
For the health and safety of our campus community, most in-person activity will cease by the close of business on Wednesday, and we will continue our operations remotely to support our faculty and staff and to meet the needs of our students.
To help ease this transition over the next two days, we are asking supervisors to:
The Employee Assistance Program (EAP) is a professional resource for counseling and other consultation. Many services are free of charge. The EAP is available to NKU employees and family members. More information available here.
The CDC also has many resources for managing anxiety and stress during COVID-19.
Working remotely means performing most or all of the functions that allow for virtual continuity of services of your job outside of your regular work location, such as your home. When employees are working remotely they are expected to perform and behave in accordance with Northern Kentucky University’s (NKU) Core Values as well as NKU policies and procedures, and federal, state and local laws. Below are several important examples of NKU’s expectations. All employees must:
Effective no later than April 1, 2020, most activity on campus will cease. There will be no need to request to work remotely as NKU will be moving to a virtual continuity of operations mode, with a few exceptions such as, but not limited to, University Police, Physical Plant and Mail Services. Please work with your supervisor to determine what is necessary in order to ensure virtual continuity for your department and continue to provide service to meet the needs of the university.
You will need to work with your supervisor to determine the schedule you will be working. Please put an out of office reply on your email and phone indicating you are working remotely and what your working hours will be.
Supervisory approval is necessary to utilize alternative work arrangements, prior to the full implementation of virtual operations scheduled for not later than April 1, 2020. Supervisors should be flexible in allowing employees who are able to start working from home to do so.
Not all requests for alternative work arrangements can be approved during the transition to the virtual continuity of operations. As students return from spring break next week we should make every effort to have student facing departments and services maintain an on campus presence for at least a couple of days.
Below are locations where Wi-Fi is available for employees to access while social distancing in cars.
Wi-Fi on NKU's Campus
See the places on campus where you are able to access Wi-Fi from your car, or
while being outdoors.
You are only permitted to use COVID-19 wages if:
If you need to be at home to care for children whose school or daycare is closed and therefore are not able to work your full schedule on-campus or remotely, you will be paid for your lost hours with COVID-19 wages through the end of April. (For example, if you work 4 hours you will code those 4 hours as normal working time. You will code the remaining 3.5 hours as COVID-19 wages.)
For all situations noted above or any questions, contact Human Resources at firstname.lastname@example.org or x5200.
Pay continuation is available. If you have a reduction in work or if you are not able to work your full schedule on-campus or remotely, you will be paid for your lost hours with COVID-19 wages through the end of April.
For example, if you only have 4 hours’ worth of work to do at home each day, you will code those 4 hours as normal working time and code the remaining 3.5 hours as COVID-19 wages.