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Dear Colleagues,

Following President Vaidya’s message this afternoon, we are moving quickly to help you and your departments transition to a virtual campus operation effective Thursday, March 26, 2020.

For the health and safety of our campus community, most in-person activity will cease by the close of business on Wednesday, and we will continue our operations remotely to support our faculty and staff and to meet the needs of our students.

To help ease this transition over the next two days, we are asking supervisors to:

  • Immediately begin phasing out their department’s on-campus presence.
  • Schedule staggered times for employees to retrieve anything from their offices that they will need for work over the next several weeks. Ask everyone to take home their plants and clean out refrigerators. 
  • Determine procedures for collecting and distributing department mail. While the mail room will maintain a daily presence on campus, delivery and collection from each office will stop.
  • Set up a plan for how you will connect with each other remotely. The IT website has helpful information and resources.

Of course, not all activities can be completed remotely and some functions will require a limited number of staff to be on campus. For these roles, we are asking supervisors to:

  • Determine what is necessary to provide minimal coverage.
  • Establish a rotating schedule that minimizes staff time on campus.
  • Emphasize social distancing.

Keep in mind that some departments will maintain a daily presence and some will maintain only a periodic presence.

Daily minimal on-campus presence:

  • Power plant
  • University Police
  • Custodial services
  • O & M trade shops 1-2 employee(s) per day
  • Mail room
  • Grounds maintenance
  • Project Management
  • Safety and Emergency Management
  • University Housing

Periodic minimal on-campus presence:

  • IT- on-call service
  • Payroll
  • Student Accounts Services
  • Accounting
  • Student Health Services

Additionally, the following buildings will continue to have some level of daily activity while all other buildings will be closed:

  • University Center – Student Health Services will remain open on the fourth floor but will have a reduction in hours and see students by appointment only.
  • Health Innovation Center and Founders Hall- including the Vivarium.
  • Norse Commons – To-go meals will continue to be available in the conference room for any students remaining on campus.
  • University Police
  • Lucas Administrative Center
  • Mail room
  • University Housing
  • Dorothy Westerman Herrmann Natural Science Center

Human Resources is continuing to work to review any impacted policies and procedures as the situation continues to evolve. You can stay up-to-date on the latest information, including FAQs, Resources and other important documents for employees and supervisors by visiting the Coronavirus webpage. 

I understand that our staff is dealing with much uncertainty and stress as things continue to change and as we alter our responses to protect the health and safety of our community. I have been inspired and impressed with the work we have done in the face of this challenging situation and I know we will get through these trying times together. If you have any questions, please reach out to Human Resources at

Thank you all for your efforts and be well.

Lori A. Southwood
Chief Human Resources Officer