Return to IFS 105 Notes!

Word
Project 3

Creating a Resume Using a Wizard and a Cover Letter with a Table

Using Wizards and Templates to Create a Document

• Resume - contains educational background and job experience
• Cover letter - elaborate on positive points in the resume
• Wizard - asks several basic questions and then uses a template to prepare and format a document based on your responses  
  • panel names identify current  dialog box 
• Template - similar to a form with prewritten text, contains formatting common to all documents of this nature

Note: Some wizards and templates are installed with Word; others are on Microsoft’s Web page for you to download.

Word’s Wizards

• agenda
• calendar
• envelope
• fax cover sheet
• legal pleading
• letter
• mailing label
• memorandum
• Web page

Two View Modes

• Normal view - (default) allows creation of document, does not display headers or footers
• Print layout view - shows exact view of printed page 
  • Vertical ruler - displays at left edge of document window

Note: can type and edit text in both views

Tables in Word

• Table - collection of rows and columns
• cell - intersection of row and column
• end-of-cell mark - used to select and format a cell
• gridlines - in help identify rows and columns are nonprinting characters
• table move handle - in upper-left corner of table can be used to drag table to new location

4 Basic Styles in Word

• Style - is a named group of formatting characteristics applied to text

1. paragraph styles -  affect paragraph formatting, followed by proofreader’s paragraph mark (¶)
2. character styles -  affect character formatting, followed by a bold underlined letter a (a)
3. list styles -  affect  alignment, and fonts in numbered and bulleted lists, followed by a bulleted list icon 
4. table styles -  affect borders, shading, alignment, and fonts in Word table, followed by a table icon

• Styles and Formatting task pane - used to view, create, and apply styles

Line Break

• Line break - moves the insertion point to the beginning of the next line without creating a new paragraph (instead of using word-wrap)
• line break character left-pointing arrow is a nonprinting character that displays on screen each time you enter a line break
• SHIFT+ENTER- used to create line break

AutoFormat As You Type

• Word automatically formats text as you type.
• Tools option - on menu bar - AutoCorrect - AutoFormat As You Type tab - select appropriate check boxes.
  • used to activate this option

(TABLE 3-1 WD3.23)

Setting Tab Stops Using the Tabs Dialog Box

• tab stops - Word by default places tab stops at every .5" mark on the horizontal ruler

• tick marks - on horizontal on ruler indicate placement of tab stop

• custom tab stop - Word clears all default tab stops to the left of custom tab stop

• alignment - left, centered, right, or decimal

Note: Word stores tab settings in paragraph mark at end of each paragraph, thus custom tab stops carried forward to next paragraph

Collecting and Pasting using Office Clipboard

• collect - process of copying multiple items to the Office Clipboard

• pasting - process of copying an item from the Office Clipboard into document at location of insertion point

Notes:

• When you paste text into a document, contents of Clipboard are not erased

• Office Clipboard can store up to 24 items at one time. When 25th item copied Word deletes 1st item to make room for new item

• Windows Clipboard - separate from Office Clipboard, can hold only one item

Components of a Business Letter

• Essential business letter elements
  • date line, inside address, message, and signature block
• date line - consists of month, day, and year
• inside address - addressee’s courtesy title, full name, business affiliation, geographical address
• salutation - Dear etc.
• message - Body of the letter
• complimentary close - Sincerely, etc.
• signature block - allowing author to sign name

Using the TAB Key

• Tab key- used to vertically-align text
• Word presets tab stops at every 1/2 inch (indicated on horizontal ruler by small tick marks)
• to set custom tab stop click ruler at desired location
• to remove custom tab stop drag the tab stop marker down and out of the ruler
• tab stop in document indicated by right-pointing arrow if Show/Hide button recessed

Creating AutoText Entry

• AutoText entry - used to store text that will be needed multiple times in a document
  • select test, click Insert on menu bar point to AutoText, click New on AutoText submenu type entry
  • F3 key - used to insert entry

  AutoComplete tip - used to save keystrokes for entries such as current date, day of week, month etc.

  • to use press Tab key or Enter

   

Entering a NonBreaking Space

• Some compound words, such as proper names, dates, units of time and measure, abbreviations, and geographic destinations, should not be divided at the end of a line.

• Word provides two special characters to assist with this task:

1. nonbreaking space - CTRL+SHIFT+SPACEBAR

2. nonbreaking hyphen - CTRL+SHIFT+HYPHEN

Note: When these characters are entered into a document, a formatting mark displays on the screen

Creating Table (Insert Table Button)

• Dimension - total number of rows and columns

Note: The first number in a dimension is the number of rows, and the second number is the number of columns.

Note: Within a Word table, can rearrange rows and columns, change column widths, sort rows and columns, and sum contents of rows and columns

Smart Tags in Word

• Smart Tag - is a button that automatically appears on screen when Word performs a certain action
• Smart tag Actions - performs various functions depending on the object identified by smart tag indicator
  • smart tag indicator is purple dotted underline

  Smart Tags in Word

• Point to Smart Tag Indicator - Smart Tag Actions Button displays on screen 
• Clicking Smart Tag Actions Button -  displays Smart Tag Actions menu 
  • Commands in Smart Tag Actions menu vary depending on the smart tag
  • example - Smart Tag Actions menu for a date, schedule a meeting in Outlook Calendar; Smart Tag Actions menu for an address, display a map of address, or driving directions

  Modifying the Document Summary

• Click File on the menu bar

• Click Properties on the File menu
• When Word displays the Cover Letter Properties dialog box, if necessary, click the Summary tab
• Fill in the necessary text boxes.

In the Lab 1 & 2
(HOMEWORK #3)

Computer Assignment 3

Return to IFS 105 Notes!